Personal Data Processing
Hotel Jan Brito takes your rights in data processing seriously. In this statement we explain how it collects, processes and uses your personal data. It thus constitutes the general policy of Hotel Jan Brito in terms of data processing.
The controller is Hotel Jan Brito, Freren Fonteinstraat 1, 8000 Bruges BE 0894.268.833.
If you have questions about this statement and our policy, you can always contact firstname.lastname@example.org.
With regard to questions entailing more than a request for information we may ask you to identify yourself, so that we can be sure that the requested information and data is provided by us to the right person.
When does Hotel Jan Brito collect and process data?
Hotel Jan Brito collects and processes information about you when you, as a customer, contact us (..., etc.) when you subscribe to our free newsletter or when you contact us in a different way. If you are a supplier, your data or those of your contacts will be processed within the framework of these activities. Furthermore, your data, as a customer or as a supplier, is processed when creating invoices and other accounting documents. In some cases we process your data with the intention of proposing our services (direct marketing). Finally, we may process data about you because it is or may be important for our activities, for example to be able to call upon your advice or services.
Which data does Hotel Jan Brito collect and process?
It concerns the information you provide us with and which we need to execute our products or services which you wish to use, such as your name, address, e-mail address and professional data, such as company name and VAT number, and all other data in that respect. Usually you give us that information directly, but it is also possible that we obtain this data from other parties.
The data may also relate to your interests in or plans for future products or services. Financial data must be processed in the context of accounting. Data about your position and activities are processed in the context of communication or public relations.
We collect this data both when you complete our paper forms and when you do so electronically.
For what purposes does Hotel Jan Brito collect and process data?
We process this data for our customer management (providing services or products and thus executing the contract we conclude with you), direct marketing (to inform you about the services we offer, supplier management, accounting and communication / public relations.
As far as our website is concerned, we tailor the content and ease of use as much as possible to you as users. In addition, we process your data in order to comply with the obligations arising from the provision of a website and its contents and to enable you to make use of the interactive applications and services on this website.
What are the principles for processing data by Hotel Jan Brito?
In principle, we collect and process your data on the basis of our contractual relationship with you as a result of your order and the contract we conclude with you. This is also the basis for the processing of data on suppliers.
If processing is not necessary to carry out the contractual relationship, such as in direct marketing and communication, it is based on our legitimate interests as a company, in particular the freedom of enterprise and information. In this regard, we always ensure that there is a balance between our and your interests, for example by granting you a right of opposition.
Will the data be communicated to third parties?
Your data is mainly processed internally in the context of customer management and accounting. They can be passed on to subcontractors we call upon.
For certain punctual services or assignments they can be passed on to subcontractors we might appoint, albeit under our control/under control of Hotel Jan Brito.
Sometimes we are obliged to pass on information about you. This is particularly the case when we are legally obliged to do so or when government agencies have the right to request data from us.
In principle, your data will not be passed on to third countries or international organizations.